In contracting to rent Biedermann Hall at Sacred Heart Church, the lessee agrees to adhere to and comply with all requirements, guidelines, fees and deposits for rental.

Rental of the facility requires having a separate Certificate of Insurance issued by the Archdiocese of Los Angeles.  This non-refundable fee of $100 has not been included in the total amount of facility rental. 

A non-refundable deposit of $300 must be paid at the time your reservation is confirmed and the Rental Agreement is signed.  Six months prior to the event half of the remaining balance is to be paid.  The other half of the balance is due ninety days prior to the event.  Failure to do so could result in your reservation being canceled.

See Facilities Rental Agreement, total fees includes, but is not limited to, Security Guard Fees, Cleaning Deposit, and rental fee.

You may cancel your reservation up to ninety days prior to the event and your monies on deposit will be returned to you less the $300 non-refundable deposit.

Cancellations of less than 90 days will result in a loss of an additional $5 per day.  Since the hall is reserved and is not free to rent to other interested parties, the cancellation fee compensates for this inconvenience.

Sacred Heart Parish does not accept liability for losses due to any events of catastrophes causing the hall to be closed. If the hall is closed due to catastrophic events, hall rental fees shall be returned for the effected event.

San Buenaventura City Ordinance requires one guard for each 75 persons in attendance (includes children 1 year or older) for the entire scheduled time of the event which includes one half-hour prior to and one half hour following the event.   Sacred Heart Parish will contract with the Security Company for the guards.   Lessee agrees to pay approximately $20 per hour per guard for the required number of security guards.  (The exact amount will be determined ninety days prior to the event)

Each lessee agrees to pay a refundable cleaning deposit of $200 for the kitchen,  $200 for the hall and $100 for the parking lot.   

This money will be returned if the kitchen, hall and parking lot  are left in the condition (clean / orderly) in which they were found at the time of rental. Sacred Heart Church does not supply cleanup equipment. A meeting with the Special Events Coordinator and the responsible party will take place the evening before or the morning of the event.

Each lessee agrees to pay a refundable damage / loss deposit of $100 for the kitchen, $100 for the parking lot, and $100 for the hall as well as any replacement and / or repair costs. This money will be returned if there has been no damage to or loss of articles from the kitchen and / or the hall.   A meeting with the Special Events Coordinator and the responsible party will take place the evening before or the morning of the event as arranged and listed on Confirmation Sheet.

No alcoholic beverages are to be consumed, served or brought onto any part of Sacred Heart Parish property without prior approval of and under the supervision of the Bar Administrator, Bob Oropeza. The alcoholic beverages will be confiscated by security guards. The Special Events Coordinator does NOT handle rates, agreements, and privileges.  All questions regarding the bar should be directed to Mr. Bob Oropeza, Bar Administrator (805-485-6570).

All trash receptacles must be emptied into the outside dumpster behind the hall or school.  Lids to the dumpsters should be closed to keep the birds from pulling out trash!   Trash receptacles should have new liners, which may be found on the bottom shelf near the dishwasher.   Boxes should be collapsed and placed in the white recycle bin near the school dumpsters.

All set-up of tables, chairs, and decorations as well as clean up shall be in accordance with the directives of Special Events Coordinator, and are the responsibility of the lessee.

Confetti (paper and metallic), candles, glitter and rice are not allowed.

At the end of the event all tables must be washed, folded, and replaced in the storage room at the west end of the hall.   All chairs must be stacked according to color on the dollies and left in an orderly manner in the storage room at the west end of the hall.

Sacred Heart Parish does not provide kitchen cleaning materials such as towels, cloths, soap, pot holders etc.   The lessee or caterer must provide these.

Stove (including stainless steel back and wall), ovens, counters, sink, coffee urns, and freezer shall be emptied of all unused material and cleaned, free of food and grease.

Pantry shall be closed and locked.

 Ice machine shall be left in working order.

Kitchen floor must be swept. 

Do not leave any food items behind as they will be discarded the next business day.

Restrooms shall be left in a neat and orderly appearance.  Ensuring that sinks, toilets, mirrors, and counters are left clean.

 Restroom floors must be swept and free of debris.

Stalls shall be left clean and free of graffiti.

Tables shall be clean and free of food and debris

Area shall be free of debris and graffiti.

BBQ shall be cleaned with a wire brush.

Music must be turned down at 10:00 p.m. and turned off at 10:30 p.m. (Failure to do so may result in the disruption of power to the stage)

Keys must be obtained from the Parish Rectory during office hours and returned to the mail slot at the end of the event.   Lessee is responsible for turning out all lights and locking the facility.

Entire hall rental includes access, beginning the evening prior to the event as arranged with the Special Events Coordinator and dependent upon availability.  Lessee shall complete cleanup and vacate hall no later than 2 hours after event conclusion and as arranged with Special Events Coordinator.  If hall rental includes kitchen rental, cleanup time shall be extended to no later than 3 hours after event conclusion and as arranged with Special Events Coordinator.

A discount of 10% will be given to parishioners who are active and supporting members of Sacred Heart Parish as is verified by involvement and contribution envelopes.

Invitations must include special tickets for admission to the reception. These must be for all guests including children over the age of five (5).  A sample of these must be submitted to the Special Events Coordinator.  This insures that only invited guests can be admitted.  Security guards will collect these at the door.

All Damage Deposits will be $200 each.

There will be no admittance to the Hall after 7:00 p.m.

Guidelines concerning alcoholic beverages must be observed and strictly followed.

The security for Quinceañeras is one (1) guard per fifty (50) people including children.